Enrollment Packet Policies

Tech Trep Academy program details:

Parents/students agree to all terms and conditions posted at https://tn.techtrepacademy.com as well as the detailed policies posted in Parent Link.  All program requirements may change without prior notice. Except on the basis of race, color, ethnicity, religion, gender, sexual orientation, disability, or age, we reserve the right to be selective of the students who participate in our specialized program.  All changes will be communicated to parents through Announcements in Parent Link.  

Open Choice Enrollment

Parent understands that the student is requesting a school choice opportunity and is attending a school that may or may not be in the local boundary school / district of residence.  

Reporting Race and Ethnicity:

Parent understands that the school is required to report student Race / Ethnicity for all students. By marking “Undeclared”, parent understands that school personnel will do their best to determine/report the child’s race.  

FERPA

The law requires documentation of immunizations for school attendance.  The Department of Health maintains a voluntary, confidential record system to assist parents/guardians, health care providers, and schools in documenting your child’s immunizations.

Please also review detailed Data and Security Policies posted here.

Accommodations for students with disabilities:

In compliance with Section 504 of the Rehabilitation Act (“504”) and the Americans with Disabilities Act (ADA), schools will provide reasonable accommodations to qualified individual with disabilities. Students, parents or employees needing accommodations should contact their school ADA/504 Coordinator. In compliance with the Equal Educational Opportunity Act of 1974 and Title VI of the Civil Rights Act of 1964, it is also typical public policy to provide alternative language services to limited English Proficient (LEP) students so that students with language barriers have a meaningful opportunity to participate in different educational programs. Other provides may be used for English as a Second Language (ESL) instruction and other effective services to students who are identified as LEP by means of a thorough evaluation process. Parents or guardians who want to request alternative language services for their child should contact the school directly. 

Equal Educational and Employment Opportunity:

It is public policy to provide equal educational and employment opportunity for all individuals prohibiting all discrimination on the basis of race, color, religion, sex, age, national origin, disability, or veteran’s status. This policy extends to all aspects of all programs.  

Civil Rights Grievance Procedure:

Complaints of discrimination should be filed with the individual’s principal or supervisor and/or with the school Compliance Officer/EEO Coordinator according to the provisions of the School Civil Rights Grievance Procedure. Complaints of discrimination should be reported as soon as possible, but no later than 90 days after the incident(s) in order to be effectively investigated and resolved.  

Permission to request a transfer of records from prior school (see sample letter):

{Student Name} has enrolled in Putnam County Schools VITAL. Your school has been identified as the student’s last school of attendance. In accordance with procedures and requirements set forth in Tennessee state codes, which govern the transfer of student records upon student transfer, we request that a certified copy of this student’s records, including the CUM file, transcript, discipline, state testing information, IEP and associated testing as well as 504 plan, be sent to us at your earliest convenience. Thank you for your cooperation on behalf of maintaining the most appropriate educational services for all students.

Parent responsible and liable for student safety and supervision:

Due to the nature of a personalized distance education program, the parent assumes all responsibility and liability for the safety and supervision of their child.  Parent waives all liability claims and holds Tech Trep Academy and the school of enrollment harmless.

As a parent, I agree to hold harmless and to indemnify Tech Trep Academy, Putnam County or Overton County Schools and all teachers, staff, owners, and partners (Providers) for any injury to person or property sustained by the student or by any person, firm, or corporation employed directly or indirectly by Providers or by any of the individuals participating with him/her, however caused, and any injury to person or property sustained by any person, firm, or corporation, caused by any act, neglect, default, or omission of any person, firm, or corporation directly or indirectly employed by Providers upon or in connection with any part of the program, or any other persons/parties performing services arising out of or in the course of the term of participating in the program.

Repayment Policy for withdrawing early or failing to demonstrate active participation (up to $200/course):

“I acknowledge that my student is not enrolled in any other Tennesse public school (unless otherwise approved) and will stay enrolled as a full-time, home-based, distance education student of Tech Trep Academy’s Partner School throughout the entire school year.

I understand that if my student withdraws at any time prior to the last day of instruction or fails to demonstrate active participation towards the approved educational plan, including all required testing (or opt-out form), I am personally obligated to return or repay all costs associated with any and all curriculum, kits, software, devices, equipment, and/or technology received either directly from Tech Trep Academy or through a reimbursement process, which could be up to $200/course (pro-rated throughout the year).”

NOTE:  Any new computer, Chromebook, or iPad/tablet which is fully reimbursed with a student’s Technology Allowance funds remains property of the school’s program for three years.  If a student withdraws from the program after year one or year two, the parent will be asked to return the computer, Chromebook, or iPad/tablet or re-pay the depreciated value of the device.

Residency must be maintained throughout the entire school year:

Any student in the Putnam county or Overton County of Tennessee is eligible to enroll but they must be able to show proof of TN residency within the last 90 days. Tennessee residency will depend on whether the custodial parent or legal guardian is considered to be a resident of TN. If the person is deemed to be a “resident,” then the student will be eligible to participate. Students planning to temporarily leave the state may still enroll as long as residency is maintained. As defined by Board Rule, a domicile, once established, is not lost until all of the following three elements are met:

1. A specific intent to abandon the former domicile;
2. The actual physical presence in a new domicile; and
3. The intent to remain in the new domicile permanently.

Student Technology Acceptable Use Policy:

• Coming Soon for TN

Parent Contract:

• Coming Soon for TN

All other school policies can be found on the individual school’s website:

• Coming Soon for TN